Executive Assistant

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Our client, a global investment organization, is seeking a polished, highly capable Executive Assistant to support senior leaders within the infrastructure investment team. This is a heavier‑lift EA role designed for someone who thrives on complexity, anticipates issues before they arise, and takes real ownership of executive time. The role is ideal for a sharp, business‑savvy EA who enjoys untangling complex calendars, managing constant change, and operating with a high degree of autonomy. Hours are 8:30am-5:30pm with a hybrid 4/1 schedule and a work‑from‑anywhere period in August.

Key Responsibilities:

• Provide high‑level executive support to multiple Infrastructure investment professionals
• Own complex, high‑volume calendar management with a forward‑looking mindset
• Proactively scan calendars weeks and months ahead to flag conflicts and protect executive time
• Block travel and key annual commitments well in advance, even before trips or conferences are confirmed
• Coordinate frequent domestic and international travel with constant rebooking across time zones
• Maintain transparency and alignment with internal and external stakeholders as schedules shift
• Manage prioritization across competing demands, presenting well‑reasoned options when conflicts arise
• Partner closely with a global EA network across Europe, the UK, and APAC
• Translate informal executive requests into structured, executable plans
• Prepare, update, and distribute presentations and meeting materials
• Process expense reports accurately and in a timely manner

Qualifications:

• 3-6+ years of Executive Assistant experience in a fast‑paced professional environment
• Strong background in calendar management and complex logistics
• Comfortable working in an international, matrixed organization
• Calm under pressure with the ability to prioritize and re‑prioritize quickly
• Polished, confident communicator with strong executive presence
• Tech‑savvy with proficiency in Google Workspace and collaboration tools
• Team‑oriented mindset with a “can‑do” attitude and strong follow‑through
• Bachelor’s degree required

Compensation/Benefits:

• Up to $127K-$130K base salary + discretionary bonus
• 100% employer‑paid medical, dental, and vision coverage (majority covered for family as well)
• 401(k) with employer match
• Lunch provided in office four days per week, drinks and snacks available daily
• Generous PTO package
• Work‑from‑anywhere August
• Global offsites and firmwide trips

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