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Our client, a top global private equity firm, is seeking a Temporary Expense Assistant to provide support with expenses for a 6-month commitment with flexibility to extend. General hours are 9am-6pm with flexibility for overtime as needed. This is a fully remote position. Hourly rate is up to $22/hr.
What You’ll Do
- Prepare and submit expense reports in Concur for senior executives, starting with New York
- Review receipts (sent by executives/admins or already in Concur), prepare reports for admin review, and make sure each report is complete, coded correctly, and submitted on time
- Follow up if something is missing, while keeping disruption to executives to a minimum
Ways of Working
- Rely on admins or our internal reference materials, not executives, for instructions or missing details
- Some outreach to larger vendors (e.g., hotels) may be needed if receipts are missing
- Treat each piece of admin guidance as a one-time learning and apply it consistently going forward
- Work independently, but flag questions early if you’re unsure
- Build trust by being reliable, accurate, fast, and by solving blockers proactively and creatively
What Success Looks Like
- Expense reports are accurate, timely, and require minimal corrections
- Executives experience no additional burden from the new process
- Admins feel that you are reducing their workload, not adding to it
- You pick up common patterns (expense codes, business purposes) and apply them without repeated guidance
- Over time, the process runs smoothly with less support needed from U.S. admins
Qualifications:
- Bachelor’s degree preferred
- Must have Concur expereince
- 2+ years of administrative support experience or training, or equivalent combination of education and experience
- Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines
- Ability to shift gears independently and demonstrate flexibility in different coverage assignments
- Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
- Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations
- Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required
- Team-oriented and collaborative attitude is a must
- Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint
- Working knowledge of office administrative procedures and operating standard office equipment
A1458598NY-Temp_1778592501