Expense Administrator

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Our client, a top global private equity firm, is seeking a Temporary Expense Assistant to provide support with expenses for a 6-month commitment with flexibility to extend. General hours are 9am-6pm with flexibility for overtime as needed. This is a fully remote position. Hourly rate is up to $22/hr.

What You’ll Do

• Prepare and submit expense reports in Concur for senior executives, starting with New York
• Review receipts (sent by executives/admins or already in Concur), prepare reports for admin review, and make sure each report is complete, coded correctly, and submitted on time
• Follow up if something is missing, while keeping disruption to executives to a minimum

Ways of Working

• Rely on admins or our internal reference materials, not executives, for instructions or missing details
• Some outreach to larger vendors (e.g., hotels) may be needed if receipts are missing
• Treat each piece of admin guidance as a one-time learning and apply it consistently going forward
• Work independently, but flag questions early if you’re unsure
• Build trust by being reliable, accurate, fast, and by solving blockers proactively and creatively

What Success Looks Like

• Expense reports are accurate, timely, and require minimal corrections
• Executives experience no additional burden from the new process
• Admins feel that you are reducing their workload, not adding to it
• You pick up common patterns (expense codes, business purposes) and apply them without repeated guidance
• Over time, the process runs smoothly with less support needed from U.S. admins

Qualifications: 

• Bachelor’s degree preferred
• Must have Concur expereince
• 2+ years of administrative support experience or training, or equivalent combination of education and experience 
• Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing priorities and meet deadlines 
• Ability to shift gears independently and demonstrate flexibility in different coverage assignments 
• Demonstrative strong initiative and ownership of responsibilities; take a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action 
• Exemplary interpersonal skills necessary to handle sensitive and confidential situations; this role continually requires poise, tact and diplomacy in all situations
• Superb written and verbal communication skills; strong attention to detail when composing and proofing materials required 
• Team-oriented and collaborative attitude is a must 
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint 
• Working knowledge of office administrative procedures and operating standard office equipment 

A1458598NY-Temp_1778592501

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