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Prestigious strategy consulting firm located in Midtown, Manhattan is seeking to hire a Temporary to Permanent Executive Assistant to directly support their team of Associate Partners on a daily basis, providing support with calendar management, expenses, travel booking, and assisting with the general day-to-day functioning of the office.
AP EAs typically support a group of 10-15 Associate Partners across multiple sectors. This position will start full-time in the office, from 9am-6pm with some flexibility, with hybrid flexibility (2-3 days in) over time once trust is established.
The overall breakdown of the role is typically ~80% Executive Assistant, 20% Office Services or Other, as required. Opportunities to support in other areas of office functioning or firm building to be agreed on a case-by-case basis and additional responsibilities to be considered in annual performance and salary review.
The Core Executive Assistant Role (80%):
- High volume calendar management
- Preparing documents, printing
- Meeting set-up
- Travel booking (when not related to project travel)
- Compiling and submitting expenses
- Minute taking, as required
- Supporting sector with administration, as required
- Supporting setup of larger scale corporate events, as required
Office Services and Other (20%):
- Assist facilities team as needed, when requests are urgent and cannot be fulfilled by Office Manager or AOM
- Sign for deliveries and send mailings as required
- Work with facilities team as needed to ensure guest entry to the office
- Act as the oversight for meeting room booking and set up as it relates to your APs clients or meeting needs
- Assist facilities as and when required with the preparation for events; ensuring adequate stock supplies and preparing room setup
Qualifications:
- Experience with Outlook and calendaring for busy individuals/ offices
- Collaborative style and strong team skills
- Seen as a reliable team member, with an approachable, collaborative style
- Confidential, discreet and trustworthy
- Able to identify process ‘pain’ points and suggest resolutions
- Able to manage a high volume of requests and meet deadlines
- Excellent organizational skills, with the ability to multi-task and prioritize
- Excellent verbal and written communication skills
Compensation/Benefits:
- Up to 85K base + signing bonus
- Great benefits, perks and PTO
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