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Our client is seeking a polished, service‑oriented Receptionist / Administrative Assistant to support a high‑traffic client office within a leading private equity firm. This is a front‑of‑house, hospitality‑driven role requiring strong presence, flexibility, and a “white‑glove” service mindset. The ideal candidate is warm, professional, and thrives in a highly visible environment where no task is too small. Hours are 8:30am-5:30pm with flexibility for early starts or occasional after‑hours needs, and the role is fully onsite five days per week with a rotating Friday WFH option.
Key Responsibilities:
- Serve as the front‑of‑house presence, greeting guests and clients with a high level of professionalism
- Manage incoming calls and act as a point of contact for internal and external inquiries
- Coordinate conference room bookings, setup, and post‑meeting resets
- Provide a “white‑glove” hospitality experience including offering refreshments and assisting guests
- Support meeting logistics, including catering, reservations, and car services
- Maintain cleanliness and presentation of conference rooms and common areas
- Liaise with internal teams and visiting executives from other offices
- Assist with light administrative support and office coordination as needed
- Adapt dynamically between reception coverage and administrative responsibilities
- Anticipate needs and proactively support a high‑traffic, client‑facing environment
Qualifications:
- 3-5+ years of professional experience (hospitality or corporate office experience preferred)
- Strong customer service mindset with a polished, client‑facing demeanor
- Excellent communication and interpersonal skills
- Professional presence with confidence interacting with senior stakeholders
- Highly organized with strong attention to detail
- Proactive, dependable, and team‑oriented
- Ability to multitask in a fast‑paced, high‑visibility environment
- Positive attitude with a “no task too small” mindset
- Bachelor’s degree preferred but not required
Compensation/Benefits:
- Up to $80K-$85K base salary + discretionary bonus
- Medical, dental, and vision benefits (from day one, small employee contribution)
- 401(k) plan
- PTO package
- Fully stocked kitchen and snacks
- Hybrid flexibility with rotating WFH Fridays
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