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Our client, a single-family office located in Midtown, Manhattan is looking for a bright, articulate, and motivated Temporary Executive Assistant / Office Manager for a maternity leave coverage starting in early August through mid-November 2026. This will operate on a hybrid schedule from 8:30-5:30 daily. Pay rate up to $50/hour DOE.
This role will support the President/CIO and General Counsel with certain traditional Executive Assistant functions and various ad hoc projects(e.g., document preparation, organization, etc.). The Executive Assistant / Office Manager will also oversee the daily operations of the Firm’s office, including ordering office and IT supplies, basic pantry items, and other customary office manager duties.
Position Overview:
Executive Assistant:
- Manage a complex calendar (meetings and meals with third parties, etc.)
- Arrange travel and prepare itineraries (~1-2 trips / quarter)
- Compile and submit expense reports
- Assist CIO with preparation for meetings (finding and printing bios, etc.)
- Oversee ad hoc projects (e.g., design and procurement firm-branded items, website updates, new hire onboarding, etc.)
Office Manager:
- Traditional office management functions (e.g., pantry items, visitor access, etc.)
- Liaise with various third-party service providers (e.g., IT, landlord)
- Coordinate monthly team events
Administrative Support:
- Organize and file key documents (e.g., NDAs, contracts, etc.)
- Download and organize various financial and tax documents from online portals
- Other ad-hoc tasks of an administrative nature
Requirements:
- At least five (5) years of experience as an administrative professional
- Interest and experience in working with a small, collegial team
- Experience overseeing projects and an ability to take ownership of them
- Exceptional organizational, multi-tasking, and prioritizing skills
- An outstanding, can-do attitude and work ethic with a high degree of energy
- Desire to work in a fast-paced environment
- An ability to foresee problems and employ a creative approach to problem solving
- Flexibility to switch quickly among projects
- A self-starter and proactive by nature
- Outstanding communication skills (written and oral)
- Ability to maintain confidentiality and discretion in all aspects of their work
- Excellent judgement and a commitment to the highest standards of honesty, integrity, and ethics
- Ability to prioritize multiple tasks to successfully meet deadlines
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