Executive Assistant/Office Manager
About the Role
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Our client, a single-family office located in Midtown, Manhattan is looking for a bright, articulate, and motivated Temporary Executive Assistant / Office Manager for a maternity leave coverage starting in early August through mid-November 2026. This will operate on a hybrid schedule from 8:30-5:30 daily. Pay rate up to $50/hour DOE.
This role will support the President/CIO and General Counsel with certain traditional Executive Assistant functions and various ad hoc projects(e.g., document preparation, organization, etc.). The Executive Assistant / Office Manager will also oversee the daily operations of the Firm’s office, including ordering office and IT supplies, basic pantry items, and other customary office manager duties.
Position Overview:
Executive Assistant:
- Manage a complex calendar (meetings and meals with third parties, etc.)
- Arrange travel and prepare itineraries (~1-2 trips / quarter)
- Compile and submit expense reports
- Assist CIO with preparation for meetings (finding and printing bios, etc.)
- Oversee ad hoc projects (e.g., design and procurement firm-branded items, website updates, new hire onboarding, etc.)
Office Manager:
- Traditional office management functions (e.g., pantry items, visitor access, etc.)
- Liaise with various third-party service providers (e.g., IT, landlord)
- Coordinate monthly team events
Administrative Support:
- Organize and file key documents (e.g., NDAs, contracts, etc.)
- Download and organize various financial and tax documents from online portals
- Other ad-hoc tasks of an administrative nature
Requirements:
- At least five (5) years of experience as an administrative professional
- Interest and experience in working with a small, collegial team
- Experience overseeing projects and an ability to take ownership of them
- Exceptional organizational, multi-tasking, and prioritizing skills
- An outstanding, can-do attitude and work ethic with a high degree of energy
- Desire to work in a fast-paced environment
- An ability to foresee problems and employ a creative approach to problem solving
- Flexibility to switch quickly among projects
- A self-starter and proactive by nature
- Outstanding communication skills (written and oral)
- Ability to maintain confidentiality and discretion in all aspects of their work
- Excellent judgement and a commitment to the highest standards of honesty, integrity, and ethics
- Ability to prioritize multiple tasks to successfully meet deadlines
A1465882NY-Temp_1783622234
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.