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Our client is seeking a highly polished, proactive Executive Assistant to support senior professionals within the Asset Management team of a leading global real estate investment organization. This is a high‑touch team support role providing executive support to two Vice Presidents, two Directors, and a future senior leader. The ideal candidate is organized, detail‑oriented, and comfortable managing complex schedules, travel coordination, and competing priorities while exercising sound judgment and discretion. Hours are generally 8:45/9:00am-5:00pm with flexibility as needed, and the role follows a hybrid schedule with four days onsite and one day remote.
Key Responsibilities:
- Provide executive support to 2 Vice Presidents, 2 Directors, and future senior leadership team members
- Manage complex calendars with frequently changing priorities and scheduling conflicts
- Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
- Process expense reports and manage administrative workflows
- Coordinate onsite and offsite meetings, town halls, leadership meetings, and team events
- Arrange meeting logistics including catering, materials, RSVPs, technology, and conference room coordination
- Assist with presentations, document preparation, printing, and general office support
- Support special projects and strategic initiatives from planning through execution
- Maintain confidential files, presentations, and sensitive information with discretion
- Identify process improvements and recommend operational efficiencies
- Partner with internal and external stakeholders to ensure seamless execution of priorities
Qualifications:
- 8+ years of Executive Assistant experience
- Experience supporting senior leaders within financial services, real estate, consulting, or other professional services environments preferred
- Strong calendar management and travel coordination experience
- Excellent organizational skills with strong attention to detail
- Exceptional written and verbal communication skills
- High degree of professionalism, discretion, and judgment
- Ability to manage multiple priorities under tight deadlines
- Proficiency with Microsoft Office Suite, Teams, SharePoint, and related business tools
- Strong interpersonal skills and ability to work independently
- Resourceful, proactive, and solutions-oriented mindset
- College degree preferred
Compensation/Benefits:
- Up to $120K base salary + discretionary bonus
- 100% employer-paid medical, dental, vision, and life insurance
- 401(k) with employer match
- PTO package
- Hybrid schedule (4 days onsite, 1 remote)
- Beautiful office located at Hudson Yards
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