Executive Assistant

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Our client is seeking a highly polished, proactive Executive Assistant to support senior professionals within the Asset Management team of a leading global real estate investment organization. This is a high‑touch team support role providing executive support to two Vice Presidents, two Directors, and a future senior leader. The ideal candidate is organized, detail‑oriented, and comfortable managing complex schedules, travel coordination, and competing priorities while exercising sound judgment and discretion. Hours are generally 8:45/9:00am-5:00pm with flexibility as needed, and the role follows a hybrid schedule with four days onsite and one day remote.

Key Responsibilities:

• Provide executive support to 2 Vice Presidents, 2 Directors, and future senior leadership team members
• Manage complex calendars with frequently changing priorities and scheduling conflicts
• Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
• Process expense reports and manage administrative workflows
• Coordinate onsite and offsite meetings, town halls, leadership meetings, and team events
• Arrange meeting logistics including catering, materials, RSVPs, technology, and conference room coordination
• Assist with presentations, document preparation, printing, and general office support
• Support special projects and strategic initiatives from planning through execution
• Maintain confidential files, presentations, and sensitive information with discretion
• Identify process improvements and recommend operational efficiencies
• Partner with internal and external stakeholders to ensure seamless execution of priorities

Qualifications:

• 8+ years of Executive Assistant experience
• Experience supporting senior leaders within financial services, real estate, consulting, or other professional services environments preferred
• Strong calendar management and travel coordination experience
• Excellent organizational skills with strong attention to detail
• Exceptional written and verbal communication skills
• High degree of professionalism, discretion, and judgment
• Ability to manage multiple priorities under tight deadlines
• Proficiency with Microsoft Office Suite, Teams, SharePoint, and related business tools
• Strong interpersonal skills and ability to work independently
• Resourceful, proactive, and solutions-oriented mindset
• College degree preferred

Compensation/Benefits:

• Up to $120K base salary + discretionary bonus
• 100% employer-paid medical, dental, vision, and life insurance
• 401(k) with employer match
• PTO package
• Hybrid schedule (4 days onsite, 1 remote)
• Beautiful office located at Hudson Yards

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