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Our client is seeking a highly proactive Executive Assistant to support senior leadership within a rapidly growing insurance and alternative asset management platform. This is a high‑touch C‑suite support role supporting the President/CEO while partnering closely with leadership on scheduling, travel, board meeting coordination, and executive office operations. The ideal candidate is confident, highly organized, and capable of taking ownership in a fast‑changing environment where discretion, responsiveness, and executive presence are critical. Hours are generally 8:30am-5:30pm with flexibility required for occasional early meetings, and the role follows a hybrid 4/1 schedule.
Key Responsibilities:
- Provide executive support to the President/CEO, along with select senior leadership team members
- Manage complex calendars, scheduling, and meeting prioritization across multiple stakeholders and time zones
- Coordinate domestic travel arrangements, including detailed itineraries and logistics
- Manage executive email prioritization and highlight critical communications
- Prepare board meeting materials, executive meeting agendas, and supporting documentation
- Coordinate leadership meetings, offsites, and executive team events
- Process expense reports and support executive office administration
- Draft, proofread, and manage communications, presentations, and reports
- Serve as a liaison between executives, board members, investors, employees, and external stakeholders
- Track action items and ensure follow-through on executive priorities
- Support onboarding and transition efforts for incoming executive leadership
Qualifications:
- 8+ years of Executive Assistant experience
- Several years supporting C‑suite executives required
- CEO, President, Board, or Executive Leadership support experience preferred
- Strong calendar management and travel coordination expertise
- Experience supporting board meetings and executive communications preferred
- High level of professionalism, confidence, and executive presence
- Strong organizational skills with exceptional attention to detail
- Ability to proactively manage priorities and anticipate executive needs
- Bachelor’s degree not required
Compensation/Benefits:
- Up to $150K-$160K base salary + bonus
- Medical, dental, and vision coverage beginning day one
- PTO package
- 401(k) plan (with future enhancements under consideration)
- Hybrid schedule (4 days onsite, 1 remote)
- Quarterly travel to Connecticut for leadership meetings
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