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Our client is seeking a highly organized, proactive Executive Assistant to support the Chief Investment Officer and the broader investment team within a specialized alternative asset management firm. This is a dedicated executive support role focused on managing the day-to-day priorities of the CIO while serving as a trusted partner across scheduling, meeting coordination, and executive operations. The ideal candidate is detail-oriented, relationship-driven, and thrives in a fast-paced investment environment where anticipation, organization, and strong stakeholder management are critical. Hours are generally 8:45/9:00am-5:45/6:00pm with occasional after-hours support when the executive is traveling, and the role follows a hybrid schedule with three days onsite.
Key Responsibilities:
- Provide dedicated executive support to the Chief Investment Officer
- Manage complex calendars, scheduling, and meeting coordination across multiple time zones
- Coordinate internal and external meetings and investor-related interactions
- Arrange domestic and international travel logistics, itineraries, and accommodations
- Support expense management and administrative workflows
- Proactively monitor communications and coordinate meetings based on executive priorities
- Anticipate scheduling conflicts and recommend solutions before issues arise
- Build systems and processes that improve efficiency and organization
- Support light administrative needs for the broader investment team
- Partner with Executive Assistants across the New York and London offices to ensure seamless support
- Maintain accurate records, contacts, and meeting information
Qualifications:
- Previous Executive Assistant experience required
- Financial services, asset management, hedge fund, private equity, investment banking, or related investment management experience required
- Experience supporting investment professionals and fast-paced teams required
- Strong calendar management and multi-time-zone scheduling expertise
- Exceptional attention to detail and organizational abilities
- Excellent written and verbal communication skills
- Ability to proactively manage priorities and anticipate executive needs
- Strong relationship-building skills with internal and external stakeholders
- Interest in technology, AI tools, and process improvement initiatives
- Proven longevity and career stability preferred
- Positive, engaging, and collaborative personality
- Bachelor’s degree preferred
Compensation/Benefits:
- Up to $150K base salary + discretionary annual bonus
- 100% employer-paid medical, dental, and vision coverage
- 401(k) with employer match
- PTO package
- Hybrid schedule (3 days onsite)
- Collaborative, team-oriented culture
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