Executive Assistant

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Our client is seeking a highly organized, proactive Executive Assistant to support the Chief Investment Officer and the broader investment team within a specialized alternative asset management firm. This is a dedicated executive support role focused on managing the day-to-day priorities of the CIO while serving as a trusted partner across scheduling, meeting coordination, and executive operations. The ideal candidate is detail-oriented, relationship-driven, and thrives in a fast-paced investment environment where anticipation, organization, and strong stakeholder management are critical. Hours are generally 8:45/9:00am-5:45/6:00pm with occasional after-hours support when the executive is traveling, and the role follows a hybrid schedule with three days onsite.

Key Responsibilities:

• Provide dedicated executive support to the Chief Investment Officer
• Manage complex calendars, scheduling, and meeting coordination across multiple time zones
• Coordinate internal and external meetings and investor-related interactions
• Arrange domestic and international travel logistics, itineraries, and accommodations
• Support expense management and administrative workflows
• Proactively monitor communications and coordinate meetings based on executive priorities
• Anticipate scheduling conflicts and recommend solutions before issues arise
• Build systems and processes that improve efficiency and organization
• Support light administrative needs for the broader investment team
• Partner with Executive Assistants across the New York and London offices to ensure seamless support
• Maintain accurate records, contacts, and meeting information

Qualifications:

• Previous Executive Assistant experience required
• Financial services, asset management, hedge fund, private equity, investment banking, or related investment management experience required
• Experience supporting investment professionals and fast-paced teams required
• Strong calendar management and multi-time-zone scheduling expertise
• Exceptional attention to detail and organizational abilities
• Excellent written and verbal communication skills
• Ability to proactively manage priorities and anticipate executive needs
• Strong relationship-building skills with internal and external stakeholders
• Interest in technology, AI tools, and process improvement initiatives
• Proven longevity and career stability preferred
• Positive, engaging, and collaborative personality
• Bachelor’s degree preferred

Compensation/Benefits:

• Up to $150K base salary + discretionary annual bonus
• 100% employer-paid medical, dental, and vision coverage
• 401(k) with employer match
• PTO package
• Hybrid schedule (3 days onsite)
• Collaborative, team-oriented culture

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