To Apply for this Job Click Here
Our client is seeking a highly professional, service-oriented Administrative Receptionist to serve as the face of a leading private equity firm. This is a front-of-house and administrative support role requiring exceptional customer service, strong organization, and the ability to adapt to a fast-paced office environment. The ideal candidate is proactive, dependable, and enjoys creating a welcoming experience for visitors while supporting executives and office operations. Hours are generally 8:30am-4:30pm with flexibility for occasional overtime as needed, and the role is fully onsite five days per week.
Key Responsibilities:
- Serve as the first point of contact for visitors, clients, and guests
- Greet, register, and direct visitors while ensuring a welcoming and professional office experience
- Manage the main phone line and route calls appropriately
- Coordinate conference room scheduling, setup, and meeting logistics
- Prepare conference rooms and assist with visitor and meeting support
- Schedule meetings and proactively resolve calendar conflicts when needed
- Support executives and administrative staff with general office requests
- Prepare and edit documents, spreadsheets, and administrative materials
- Coordinate mail, FedEx, courier services, and package tracking
- Assist with expense processing and administrative workflows as needed
- Partner closely with the administrative team to provide coverage and support
Qualifications:
- 2+ years of corporate office, reception, or administrative experience
- Bachelor’s degree preferred
- Financial services, professional services, or fast-paced corporate office experience preferred
- Strong Microsoft Office proficiency, including Outlook, Excel, Word, and PowerPoint
- Excellent verbal and written communication skills
- Strong customer service and professional phone etiquette
- Exceptional attention to detail and organizational abilities
- Ability to remain composed under pressure and manage competing priorities
- Team-oriented mindset with a willingness to assist wherever needed
- Flexible, adaptable, and eager to grow within a corporate environment
- Interest in building a long-term career in reception and office administration
Compensation/Benefits:
- Up to $90K base salary + discretionary bonus
- Medical, dental, and vision benefits
- 401(k) plan
- PTO package + remote work weeks in August
- Office closure between Christmas and New Year’s
A1471616NY-Perm_1787943301