Administrative Receptionist

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Our client is seeking a highly professional, service-oriented Administrative Receptionist to serve as the face of a leading private equity firm. This is a front-of-house and administrative support role requiring exceptional customer service, strong organization, and the ability to adapt to a fast-paced office environment. The ideal candidate is proactive, dependable, and enjoys creating a welcoming experience for visitors while supporting executives and office operations. Hours are generally 8:30am-4:30pm with flexibility for occasional overtime as needed, and the role is fully onsite five days per week.

Key Responsibilities:

• Serve as the first point of contact for visitors, clients, and guests
• Greet, register, and direct visitors while ensuring a welcoming and professional office experience
• Manage the main phone line and route calls appropriately
• Coordinate conference room scheduling, setup, and meeting logistics
• Prepare conference rooms and assist with visitor and meeting support
• Schedule meetings and proactively resolve calendar conflicts when needed
• Support executives and administrative staff with general office requests
• Prepare and edit documents, spreadsheets, and administrative materials
• Coordinate mail, FedEx, courier services, and package tracking
• Assist with expense processing and administrative workflows as needed
• Partner closely with the administrative team to provide coverage and support

Qualifications:

• 2+ years of corporate office, reception, or administrative experience
• Bachelor’s degree preferred
• Financial services, professional services, or fast-paced corporate office experience preferred
• Strong Microsoft Office proficiency, including Outlook, Excel, Word, and PowerPoint
• Excellent verbal and written communication skills
• Strong customer service and professional phone etiquette
• Exceptional attention to detail and organizational abilities
• Ability to remain composed under pressure and manage competing priorities
• Team-oriented mindset with a willingness to assist wherever needed
• Flexible, adaptable, and eager to grow within a corporate environment
• Interest in building a long-term career in reception and office administration

Compensation/Benefits:

• Up to $90K base salary + discretionary bonus
• Medical, dental, and vision benefits
• 401(k) plan
• PTO package + remote work weeks in August
• Office closure between Christmas and New Year’s

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