Athletic Department Administrator

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Athletic Department Administrator to 65k – Hybrid Flexibility & Excellent Benefits!

Our client, an educational institute, is seeking an Athletics Department Administrator to support athletics and advancement members while helping coordinate a highly active department. This visible role combines executive calendar and travel management, office operations, donor support, CRM reporting, and special-event coordination. The ideal candidate has 2+ years of administrative experience, strong communication skills, and the ability to stay organized and welcoming in a fast-paced environment.

Position Details:

• Location: Wellesley, MA
• Work Model: Hybrid
• Degree: Preferred
• Responsibilities include managing a complex executive calendar, coordinating meetings, and adjusting schedules as priorities change; arranging multi-stop travel, including transportation, accommodations, and itineraries; preparing presentations, reports, research, correspondence, and meeting materials; acting as a professional point of contact for students, families, and other partners; supporting advancement activities through donor scheduling, outreach preparation, and CRM reporting; overseeing daily office needs, records, and supplies; maintaining administrative and compliance documentation; and assisting with celebrations, banquets, and other department events.
• The ideal candidate possesses 2+ years of administrative or operational experience in a busy, high-traffic setting; demonstrated success managing calendars, meetings, and detailed travel arrangements; polished verbal and written communication skills with a strong service orientation; proficiency with Microsoft Office; experience with Salesforce or another CRM platform; and an interest in sports.

Enjoy comprehensive health and wellness benefits, generous paid time off, and complimentary on-site parking.

AP1472188BOS_1787951508

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