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A higher education institution is seeking an Executive Assistant to provide administrative and operational support to the President and Board of Trustees. This role serves as a trusted liaison between the President’s Office and internal and external stakeholders, ensuring effective coordination of executive priorities, Board governance activities, communications, and institutional initiatives. The ideal candidate is highly organized, professional, discreet, and thrives in a fast-paced environment. This company offers competitive compensation, comprehensive benefits, and opportunities for professional growth. Apply today!
Responsibilities:
- Manage the President’s complex calendar, coordinate meetings and travel arrangements, prioritize scheduling needs, and prepare briefing materials to support executive decision-making
- Support the Board of Trustees by coordinating quarterly Board and committee meetings, preparing agendas and meeting materials, recording minutes, and serving as the primary point of contact for Board members
- Draft, edit, and proofread correspondence, reports, presentations, and other communications on behalf of the President while ensuring accuracy and professionalism
- Serve as a key liaison between the President’s Office, senior leadership, trustees, faculty, staff, students, community partners, and external stakeholders
- Coordinate logistics and planning for institutional events, including Board functions, commencement activities, and special initiatives in collaboration with campus departments and vendors
- Maintain confidential records, oversee document retention practices, process expenses and invoices, monitor office operations, and ensure compliance with institutional policies and governance requirements
Requirements:
- Bachelor’s degree preferred; equivalent combination of education and relevant administrative experience will be considered
- Minimum of five years of progressively responsible executive or administrative support experience, preferably within higher education or a complex organizational environment
- Advanced proficiency in Microsoft Office Suite, particularly Outlook calendar management, Word, Excel, and PowerPoint
- Exceptional written, verbal, and interpersonal communication skills with the ability to interact effectively with individuals at all organizational levels
- Demonstrated ability to manage multiple priorities, meet deadlines, exercise sound judgment, and adapt to changing demands in a fast-paced executive environment
- Proven ability to handle highly confidential information with discretion, professionalism, emotional intelligence, and a strong commitment to customer service and relationship building
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