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This Senior Office Coordinator opportunity offers $28/hour , working 40 hours per week on a flexible schedule of 8:30 AM-5:30 PM or 9:00 AM-6:00 PM. The position is fully onsite in Boston and supports a professional services/staffing organization with a fast-paced, team-oriented environment. This is a highly visible role focused on office operations, client and candidate experience, project coordination, and administrative support.
Responsibilities:
- Serve as the primary point of contact for visitors, clients, candidates, and business partners
- Manage office communications, incoming calls, and voicemail distribution
- Coordinate business travel and related arrangements
- Oversee office supply procurement and vendor relationships
- Manage business card ordering and distribution
- Assist with monthly credit card reconciliation and accounting processes
- Coordinate client engagement activities and sponsorship requests
- Plan and execute internal events, programs, and employee celebrations
- Support purchasing, procurement, shipping, mailing, and courier requests
- Prepare, format, and convert documents, including PDFs and resumes
- Lead and support company-wide initiatives and special projects
- Identify and implement process improvements to increase operational efficiency
- Collaborate with leadership and multiple departments to support business objectives
- Handle ad hoc administrative and project-based assignments
Qualifications:
- Local to the Boston area
- Minimum 4+ years of office coordinator, office management, or administrative support experience
- Strong Microsoft Office proficiency
- Experience handling calls, travel coordination, procurement, project management, and special projects
- Excellent verbal and written communication skills
- Strong organizational, time management, and multitasking abilities
- Detail-oriented with strong problem-solving skills
- Comfortable taking direction from multiple stakeholders
- Outgoing, friendly, team-oriented personality
- Ability to thrive in a fast-paced environment supporting multiple office locations
- Knowledge of administrative operations, office procedures, and accounting practices preferred
A1473425CP_1791318165