Office Coordinator
About the Role
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- Serve as the primary point of contact for visitors, clients, candidates, and business partners
- Manage office communications, incoming calls, and voicemail distribution
- Coordinate business travel and related arrangements
- Oversee office supply procurement and vendor relationships
- Manage business card ordering and distribution
- Assist with monthly credit card reconciliation and accounting processes
- Coordinate client engagement activities and sponsorship requests
- Plan and execute internal events, programs, and employee celebrations
- Support purchasing, procurement, shipping, mailing, and courier requests
- Prepare, format, and convert documents, including PDFs and resumes
- Lead and support company-wide initiatives and special projects
- Identify and implement process improvements to increase operational efficiency
- Collaborate with leadership and multiple departments to support business objectives
- Handle ad hoc administrative and project-based assignments
- Local to the Boston area
- Minimum 4+ years of office coordinator, office management, or administrative support experience
- Strong Microsoft Office proficiency
- Experience handling calls, travel coordination, procurement, project management, and special projects
- Excellent verbal and written communication skills
- Strong organizational, time management, and multitasking abilities
- Detail-oriented with strong problem-solving skills
- Comfortable taking direction from multiple stakeholders
- Outgoing, friendly, team-oriented personality
- Ability to thrive in a fast-paced environment supporting multiple office locations
- Knowledge of administrative operations, office procedures, and accounting practices preferred
A1473425CP_1791318165
To Apply for this Job Click Here
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.