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Our client, a global commercial real estate company, is seeking a Long Term Temporary Facilities Coordinator in their Madison Avenue office. This position will start on September 28th and go through February 2027. This is the potential for this role to become a permanent opportunity following this temporary trial period. The role requires five days/week on-site, hours are 8am-5pm daily. Pay rate up to $27/hour DOE.
Job Responsibilities:
- Facility Maintenance and Upkeep:
- Coordinate routine maintenance and repairs of the facilities, including mechanical, electrical, HVAC systems, and plumbing
- Oversee cleaning, landscaping, and security services
- Vendor Management:
- Assist in sourcing and supervising external contractors and service providers
- Review work performed by vendors to ensure quality and adherence to contractual agreements
- Administrative Support:
- Provide administrative support by maintaining facility records, compliance documents, and service contracts
- Support the facilities team with clerical duties, including scheduling, procurement, and budget tracking
- Safety and Compliance:
- Ensure that all facilities operations comply with health and safety standards and legal requirements
- Participate in the development and implementation of emergency plans and occupational safety procedures
- Space Management:
- Assist with office space allocation and layout planning to maximize efficiency
- Coordinate internal moves and support changes to office configurations
- Support Services Coordination:
- Liaise between staff and external providers for support services such as catering, cleaning, parking, and security
- Inventory Control: Manage supplies inventory and place orders for facilities-related items, ensuring critical stock levels are maintained
Qualifications:
- A high school diploma is required, an associate’s degree or higher in business management, facilities management, or a relevant field is preferred
- Prior experience in facilities coordination or a related role is advantageous
- Proven organizational and coordination abilities
- Excellent communication and interpersonal skills
- Working knowledge of electrical and mechanical systems
- Ability to multitask and prioritize work orders
- Familiarity with procurement and budgeting
- Proficient in Microsoft Office and facility management software
A1474544NY-Temp_1789569664