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Our client, a prestigious private equity firm located in Boston, is seeking a Front Desk Receptionist / Executive Assistant to join their team on a temporary, 5-month maternity leave coverage assignment beginning September 21. This fully onsite position offers $30-$35/hour based on experience, with a schedule of 9:00 AM to 6:00 PM and flexibility to start earlier when needed. The role combines front desk reception responsibilities with executive support in a professional, fast-paced corporate environment. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Job Responsibilities
- Serve as the first point of contact for visitors, clients, and guests
- Manage the front desk and maintain a polished reception area
- Answer and direct incoming phone calls
- Coordinate mail, deliveries, and courier services
- Provide executive support to four senior leaders
- Manage complex calendars and schedule meetings across multiple time zones
- Arrange domestic and international travel and prepare itineraries
- Process expense reports and reconcile travel-related expenses
- Coordinate meetings, catering, visitor logistics, and special events
- Maintain office supplies and support daily office operations
- Handle confidential information with discretion
- Assist with administrative projects and office initiatives as needed
Candidate Qualifications
- 3+ years of experience in reception, administrative, executive assistant, or office support roles
- Experience supporting senior executives preferred
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Experience with calendar management, travel coordination, and expense reporting
- Strong interpersonal, communication, and customer service skills
- Ability to multitask and prioritize in a fast-paced environment
- Excellent attention to detail and organizational skills
- Professional, service-oriented demeanor
- Ability to maintain confidentiality and exercise sound judgment
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