Receptionist/Executive Assistant
About the Role
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Our client, a prestigious private equity firm located in Boston, is seeking a Front Desk Receptionist / Executive Assistant to join their team on a temporary, 5-month maternity leave coverage assignment beginning September 21. This fully onsite position offers $30-$35/hour based on experience, with a schedule of 9:00 AM to 6:00 PM and flexibility to start earlier when needed. The role combines front desk reception responsibilities with executive support in a professional, fast-paced corporate environment. Qualified and interested candidates are encouraged to apply today for immediate consideration.
Job Responsibilities
- Serve as the first point of contact for visitors, clients, and guests
- Manage the front desk and maintain a polished reception area
- Answer and direct incoming phone calls
- Coordinate mail, deliveries, and courier services
- Provide executive support to four senior leaders
- Manage complex calendars and schedule meetings across multiple time zones
- Arrange domestic and international travel and prepare itineraries
- Process expense reports and reconcile travel-related expenses
- Coordinate meetings, catering, visitor logistics, and special events
- Maintain office supplies and support daily office operations
- Handle confidential information with discretion
- Assist with administrative projects and office initiatives as needed
Candidate Qualifications
- 3+ years of experience in reception, administrative, executive assistant, or office support roles
- Experience supporting senior executives preferred
- Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint
- Experience with calendar management, travel coordination, and expense reporting
- Strong interpersonal, communication, and customer service skills
- Ability to multitask and prioritize in a fast-paced environment
- Excellent attention to detail and organizational skills
- Professional, service-oriented demeanor
- Ability to maintain confidentiality and exercise sound judgment
A1474600EC_1789581655
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
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