Office Coordinator

Position Summary

Our client is seeking a highly organized, proactive, and customer-focused Office Administrator to support daily office operations and administrative functions. This individual will play a key role in creating an efficient and welcoming workplace environment while providing administrative support to leadership and assisting with employee engagement initiatives.

This is an excellent opportunity for someone who enjoys a variety of responsibilities, thrives in a people-oriented environment, and is comfortable balancing office operations, event coordination, and executive support.

Key Responsibilities

Office Operations & Facilities

• Serve as the primary point of contact for visitors, incoming calls, mail, and office-related inquiries.
• Maintain day-to-day office operations and ensure a professional, organized workplace.
• Coordinate office supply ordering and inventory management.
• Partner with vendors and building management to address facility needs and office maintenance requests.
• Support workspace management and assist employees with office logistics.
• Coordinate meeting rooms, office events, and other operational activities.

Employee Engagement & Culture

• Assist with planning and coordinating employee events, team-building activities, and recognition programs.
• Support engagement initiatives that promote a positive workplace culture.
• Maintain calendars and schedules for company events and activities.
• Coordinate vendors, budgets, and logistics related to employee events.

Administrative & Executive Support

• Provide administrative support to leadership and key stakeholders.
• Manage calendars, schedule meetings, and coordinate travel arrangements.
• Prepare expense reports, reimbursement requests, and other administrative documentation.
• Organize meeting logistics, materials, and communications.
• Assist with special projects and additional administrative tasks as assigned.

Special Projects

• Support operational initiatives and department projects.
• Assist with process improvements and project coordination efforts.
• Manage multiple priorities and deadlines in a fast-paced environment.

Qualifications

• 2-4 years of experience in office administration, executive support, office management, operations, or a related field.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and adapt to changing business needs.
• Strong interpersonal skills and a customer-service mindset.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Comfortable working independently while collaborating effectively with a team.
• Experience coordinating meetings, events, vendors, or office operations is preferred.

Preferred Experience

• Office management or workplace services experience.
• Executive or administrative support experience.
• Event planning or employee engagement experience.
• Vendor management and facilities coordination.
• Experience supporting multiple stakeholders in a professional office environment.