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This temporary Executive Assistant opportunity is a 3+ month assignment offering approximately 37.5 hours per week (Monday-Friday, 9:00 AM-5:00 PM with lunch). The role is hybrid, requiring 4 days onsite and 1 day remote in Cambridge, MA. Compensation information is not specified. The position supports senior leadership within a higher education/legal office environment, requiring extensive executive-level administrative support and discretion with highly confidential matters.
Key Responsibilities:
- Serve as the first point of contact for visitors and act as gatekeeper to a senior executive
- Manage a complex executive calendar and scheduling priorities
- Coordinate domestic and international travel arrangements and expense reports
- Track action items, commitments, and follow-up activities
- Oversee day-to-day office and suite operations
- Triage and resolve incoming inquiries with minimal supervision
- Build relationships with internal leadership, external clients, and law firms
- Prepare reports, presentations, and confidential executive materials
- Draft, proofread, and fact-check documents and correspondence
- Conduct online research
- Organize and maintain physical and electronic records
- Troubleshoot technology issues with IT support teams
- Coordinate meetings, conference space, catering, and A/V needs
- Assist with additional office-wide administrative duties
Qualifications:
- Minimum of 7 years of Executive Assistant experience
- Experience supporting senior executives, preferably in a large organization or university setting
- Strong organizational, project management, communication, writing, and proofreading skills
- Advanced experience with complex calendar management
- Proven ability to handle confidential and sensitive information with discretion
- Ability to manage multiple priorities and work effectively under pressure
- Strong attention to detail and deadline management skills
- Professional interpersonal skills and experience interacting with diverse stakeholders
- Advanced proficiency with Microsoft Office, Google Suite, Zoom, Adobe, Dropbox, and document comparison tools
- Experience with document management systems required
- Experience with iManage/Work10 preferred
- High school diploma required; bachelor’s degree preferred
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