Executive Assistant
About the Role
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This temporary Executive Assistant opportunity is a 3+ month assignment offering approximately 37.5 hours per week (Monday-Friday, 9:00 AM-5:00 PM with lunch). The role is hybrid, requiring 4 days onsite and 1 day remote in Cambridge, MA. Compensation information is not specified. The position supports senior leadership within a higher education/legal office environment, requiring extensive executive-level administrative support and discretion with highly confidential matters.
Key Responsibilities:
- Serve as the first point of contact for visitors and act as gatekeeper to a senior executive
- Manage a complex executive calendar and scheduling priorities
- Coordinate domestic and international travel arrangements and expense reports
- Track action items, commitments, and follow-up activities
- Oversee day-to-day office and suite operations
- Triage and resolve incoming inquiries with minimal supervision
- Build relationships with internal leadership, external clients, and law firms
- Prepare reports, presentations, and confidential executive materials
- Draft, proofread, and fact-check documents and correspondence
- Conduct online research
- Organize and maintain physical and electronic records
- Troubleshoot technology issues with IT support teams
- Coordinate meetings, conference space, catering, and A/V needs
- Assist with additional office-wide administrative duties
Qualifications:
- Minimum of 7 years of Executive Assistant experience
- Experience supporting senior executives, preferably in a large organization or university setting
- Strong organizational, project management, communication, writing, and proofreading skills
- Advanced experience with complex calendar management
- Proven ability to handle confidential and sensitive information with discretion
- Ability to manage multiple priorities and work effectively under pressure
- Strong attention to detail and deadline management skills
- Professional interpersonal skills and experience interacting with diverse stakeholders
- Advanced proficiency with Microsoft Office, Google Suite, Zoom, Adobe, Dropbox, and document comparison tools
- Experience with document management systems required
- Experience with iManage/Work10 preferred
- High school diploma required; bachelor’s degree preferred
A1476143D_1790880047
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.