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Our client is seeking an experienced Executive Assistant to serve as the trusted right-hand partner to the General Counsel while providing support to a small legal team within an organization. This is a highly visible role that requires exceptional communication skills, sound judgment, and the ability to manage competing priorities with professionalism and discretion. The ideal candidate is organized, adaptable, and service-oriented, with a proactive approach to executive support. Hours are generally 8:30am-5:30pm or 9:00am-6:00pm, with flexibility for occasional overtime and after-hours email monitoring, and the role follows a hybrid schedule with four days in the office (Monday-Thursday).
Key Responsibilities:
- Provide high-level executive support to the General Counsel and legal team, including complex calendar management, meeting coordination, travel arrangements, and expense reporting
- Manage executive and team communications, including inbox management, drafting correspondence, tracking follow-ups, and coordinating sensitive matters with discretion
- Coordinate legal document execution processes, including signature collection, notarization requirements, and management of time-sensitive workflows
- Organize meetings, prepare materials, record meeting notes, and ensure action items and priorities move forward efficiently
- Support special projects, research initiatives, team events, and administrative operations while maintaining exceptional attention to detail
Qualifications:
- 5+ years of Executive Assistant experience supporting senior leaders within legal, financial services, corporate real estate, or other professional services environments
- Bachelor’s degree required
- Strong experience managing complex calendars, executive travel, expenses, inboxes, and confidential information
- Exceptional written and verbal communication skills with the ability to represent executives professionally and effectively
- Proactive, detail-oriented, and adaptable professional with strong business judgment, emotional intelligence, and a collaborative approach
Compensation/Benefits:
- Up to $140K base salary + bonus potential
- Multiple medical plan options including employer-paid and heavily subsidized coverage, plus dental and vision benefits
- 401(k) with employer match, commuter benefits, and employee discounts on gym memberships and cell phone services
- PTO package based on tenure
- Hybrid schedule with Mondays through Thursdays in the office and Fridays remote
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