Executive Assistant

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Our client is seeking an experienced Executive Assistant to serve as the trusted right-hand partner to the General Counsel while providing support to a small legal team within an organization. This is a highly visible role that requires exceptional communication skills, sound judgment, and the ability to manage competing priorities with professionalism and discretion. The ideal candidate is organized, adaptable, and service-oriented, with a proactive approach to executive support. Hours are generally 8:30am-5:30pm or 9:00am-6:00pm, with flexibility for occasional overtime and after-hours email monitoring, and the role follows a hybrid schedule with four days in the office (Monday-Thursday).

Key Responsibilities:

• Provide high-level executive support to the General Counsel and legal team, including complex calendar management, meeting coordination, travel arrangements, and expense reporting
• Manage executive and team communications, including inbox management, drafting correspondence, tracking follow-ups, and coordinating sensitive matters with discretion
• Coordinate legal document execution processes, including signature collection, notarization requirements, and management of time-sensitive workflows
• Organize meetings, prepare materials, record meeting notes, and ensure action items and priorities move forward efficiently
• Support special projects, research initiatives, team events, and administrative operations while maintaining exceptional attention to detail

Qualifications:

• 5+ years of Executive Assistant experience supporting senior leaders within legal, financial services, corporate real estate, or other professional services environments
• Bachelor’s degree required
• Strong experience managing complex calendars, executive travel, expenses, inboxes, and confidential information
• Exceptional written and verbal communication skills with the ability to represent executives professionally and effectively
• Proactive, detail-oriented, and adaptable professional with strong business judgment, emotional intelligence, and a collaborative approach

Compensation/Benefits:

• Up to $140K base salary + bonus potential
• Multiple medical plan options including employer-paid and heavily subsidized coverage, plus dental and vision benefits
• 401(k) with employer match, commuter benefits, and employee discounts on gym memberships and cell phone services
• PTO package based on tenure
• Hybrid schedule with Mondays through Thursdays in the office and Fridays remote

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