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Our client is seeking an experienced Executive Assistant to support four senior investment professionals within a growing private equity firm. This role is ideal for a highly organized, mature, and service-oriented professional who can independently manage high-volume scheduling, travel, expenses, and broader office needs while delivering an exceptional experience to senior-level guests and stakeholders. The ideal candidate is proactive, responsive, and collaborative, with excellent judgment and a genuine desire to build a long-term career in executive support. Hours are generally 9:00am-5:00pm with flexibility for overtime as needed, and the role is primarily onsite five days per week with remote Fridays during the summer and two weeks of remote flexibility in August.
Key Responsibilities:
- Provide comprehensive administrative support to four senior professionals, managing complex calendars, scheduling, meeting coordination, and shifting priorities across multiple time zones
- Coordinate domestic travel through a travel agency, prepare detailed itineraries, manage reservations, and proactively address schedule or travel changes
- Process expenses through Concur, maintain CRM information, organize documents, and support additional administrative workflows and projects
- Coordinate internal and external meetings, including conference room preparation, catering, materials, and high-touch guest experiences
- Support New York office operations, including visitor management, supplies, office readiness, team gatherings, and occasional business or personal requests for visiting leadership
- Partner with administrative colleagues across offices, provide backup coverage, and take ownership of ad hoc projects as the role continues to grow
Qualifications:
- 5+ years of Executive Assistant or senior administrative experience, with financial services or professional services experience preferred
- Bachelor’s degree preferred
- Demonstrated experience managing complex calendars, travel arrangements, expenses, and multiple senior stakeholders
- Strong proficiency with Microsoft Outlook; experience with Concur, CRM platforms, and technology-forward workflows is a plus
- Exceptional communication, organizational, and problem-solving skills with strong attention to detail and discretion
- Mature, dependable, and self-directed professional with a team-first attitude, sound judgment, and a no-task-too-small approach
Compensation/Benefits:
- Up to $115K-$140K base salary + discretionary bonus
- 100% employer-paid medical, dental, and vision coverage
- 401(k) with company match
- PTO package
- Summer remote Fridays and two weeks of remote flexibility during August
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