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Our client, a highly regarded investment firm located in Midtown East, is seeking a Temporary-to-Permanent Executive Assistant / Office Manager to join their collaborative and close-knit team. This is a dynamic, hands-on position that combines executive support, office management, and occasional personal assistant responsibilities. The ideal candidate is proactive, flexible, and eager to contribute wherever needed in a fast-paced environment. This role will primarily support a team of 7-8 analysts while providing occasional assistance to a senior executive. In addition to executive support responsibilities, this individual will play a key role in ensuring the office operates efficiently on a day-to-day basis and will serve as a backup for front desk and office management functions when needed. The firm values an “all hands on deck” mentality and is seeking someone who enjoys wearing multiple hats, takes initiative, and thrives in a team-oriented environment. The role requires a 4/1 office schedule with the hours being grom 9am-5pm with some flexibility as needed.
Key Responsibilities:
Executive & Administrative Support:
- Assist a team of 7-8 analysts with scheduling and administrative needs.
- Partner closely with the lead Executive Assistant to help manage responsibilities related to supporting the firm’s Founder.
- Manage calendars, scheduling, meeting coordination, and Zoom/video conference setup.
- Coordinate travel arrangements and itineraries as needed, though travel support is generally light.
- Prepare meeting materials, manage expenses, and handle general administrative tasks.
Personal Assistant Support:
- Assist with occasional personal assistant responsibilities related to the Founder’s affairs through partnership with the lead Executive Assistant.
- Support special projects, errands, and ad hoc requests as needed.
- Handle sensitive and confidential information with discretion and professionalism.
Office Management & Operations:
- Serve as a backup resource for front desk and office operations when needed.
- Assist with day-to-day office coordination to ensure a professional and welcoming environment.
- Support office events, vendor coordination, supplies management, and other operational functions.
- Help maintain smooth office operations and contribute to team-wide initiatives.
Qualifications:
- 3+ years of Executive Assistant, Personal Assistant, Office Manager, or related administrative experience.
- Experience supporting senior executives or leadership teams.
- Strong organizational skills with the ability to manage multiple priorities simultaneously.
- Excellent communication and interpersonal skills.
- Proactive, resourceful, and highly adaptable approach to work.
- Comfortable working in a small, collaborative environment where priorities can shift throughout the day.
- High level of discretion and professionalism when handling confidential matters.
- Proficiency with Microsoft Office Suite, Zoom, and standard business applications.
- Team-oriented with a willingness to jump in and assist wherever needed.
- Strong sense of ownership and accountability.
- Positive attitude and collaborative mindset.
- Comfortable balancing executive support, office management, and administrative responsibilities.
- Thrives in a highly visible, in-office environment.
Compensation:
- Salary: $100,000 – $110,000 base salary
- Bonus: Eligible for discretionary bonus
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