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This temporary Marketing Assistant opportunity offers $28.50/hour and runs for 3+ months with a 9:00 AM – 5:00 PM schedule. The role is based in Cambridge, MA at a higher education/professional education organization and follows a hybrid schedule with 3 onsite days per week (occasionally up to 5 days during peak conference periods). The position focuses heavily on marketing administration, conference coordination, event logistics, and executive support for a busy marketing team.
Responsibilities:
- Coordinate logistics for conferences, events, webinars, and professional education programs
- Provide onsite support for events throughout the Cambridge/Boston area
- Manage conference calendars, timelines, project plans, and task lists
- Coordinate with speakers, sponsors, vendors, venues, and internal stakeholders
- Maintain marketing assets, contact lists, and lead data
- Draft, edit, and proofread correspondence, reports, presentations, and meeting materials
- Monitor marketing inboxes and assist with social media responses
- Process invoices, track conference expenses, and assist with budget reconciliation
- Schedule meetings, coordinate travel arrangements, and manage visitor logistics
- Prepare agendas, organize meetings, and take meeting minutes
- Support event preparation and follow-up activities, including transportation of marketing materials
- Handle special projects and other administrative duties as assigned
Qualifications:
- Bachelor’s degree preferred
- 3-5 years of administrative experience in a fast-paced professional environment
- Strong conference, event, webinar, or trade show coordination experience
- Excellent organizational, project management, and time management skills
- Strong writing, editing, proofreading, and communication abilities
- Proven ability to manage multiple priorities and meet deadlines
- Experience scheduling meetings and coordinating logistics
- Proficiency with Microsoft Office Suite, Outlook, Excel, and PowerPoint
- Experience processing vendor invoices and tracking expenses
- Strong interpersonal skills with a collaborative approach
- Ability to work onsite a minimum of 3 days per week and up to 5 days when needed
- Ability to lift and transport materials up to 25 lbs.
- Experience with Slack, Google Docs/Quip preferred
- Marketing support experience preferred
- Higher education or university experience preferred
- Salesforce and AI tool experience a plus
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