Marketing Assistant

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This temporary Marketing Assistant opportunity offers $28.50/hour and runs for 3+ months with a 9:00 AM – 5:00 PM schedule. The role is based in Cambridge, MA at a higher education/professional education organization and follows a hybrid schedule with 3 onsite days per week (occasionally up to 5 days during peak conference periods). The position focuses heavily on marketing administration, conference coordination, event logistics, and executive support for a busy marketing team.

Responsibilities:

• Coordinate logistics for conferences, events, webinars, and professional education programs
• Provide onsite support for events throughout the Cambridge/Boston area
• Manage conference calendars, timelines, project plans, and task lists
• Coordinate with speakers, sponsors, vendors, venues, and internal stakeholders
• Maintain marketing assets, contact lists, and lead data
• Draft, edit, and proofread correspondence, reports, presentations, and meeting materials
• Monitor marketing inboxes and assist with social media responses
• Process invoices, track conference expenses, and assist with budget reconciliation
• Schedule meetings, coordinate travel arrangements, and manage visitor logistics
• Prepare agendas, organize meetings, and take meeting minutes
• Support event preparation and follow-up activities, including transportation of marketing materials
• Handle special projects and other administrative duties as assigned

Qualifications:

• Bachelor’s degree preferred
• 3-5 years of administrative experience in a fast-paced professional environment
• Strong conference, event, webinar, or trade show coordination experience
• Excellent organizational, project management, and time management skills
• Strong writing, editing, proofreading, and communication abilities
• Proven ability to manage multiple priorities and meet deadlines
• Experience scheduling meetings and coordinating logistics
• Proficiency with Microsoft Office Suite, Outlook, Excel, and PowerPoint
• Experience processing vendor invoices and tracking expenses
• Strong interpersonal skills with a collaborative approach
• Ability to work onsite a minimum of 3 days per week and up to 5 days when needed
• Ability to lift and transport materials up to 25 lbs.
• Experience with Slack, Google Docs/Quip preferred
• Marketing support experience preferred
• Higher education or university experience preferred
• Salesforce and AI tool experience a plus

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