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Our client, a venture capital firm in Union Square, is seeking a temporary to permanent Concierge/Operations Coordinator with administrative/personal assistant responsibilities.
This role is onsite, Monday – Friday 9am to 6pm with a break for lunch. They are seeking someone who takes pride in the experience of clients and employees.
Responsibilities:
- Manage the daily operations of a busy venture capital office, ensuring a seamless and professional workplace environment
- Serve as the primary point of contact for employees, clients, guests, vendors, and building management
- Welcome visitors and provide a high level of hospitality and concierge support
- Develop and maintain office procedures and operational best practices
- Coordinate office logistics, including facilities, maintenance requests, security, and vendor relationships
- Manage office inventory and supply ordering
- Partner with the onsite Porter with kitchen operations, catering orders, and meeting refreshments
- Coordinate meetings, company events, employee gatherings, and special projects from planning through execution
- Manage event logistics, vendor communication, catering, scheduling, and onsite support
- Support the Executive Assistant and Operations Manager with executive-level administration and special initiatives
- Assist with calendar management, scheduling, travel arrangements, and itinerary coordination for senior leadership
- Provide personal assistant support, including appointments, errands, and other ad hoc requests as needed
- Coordinate the management of conference rooms, wellness areas, shared spaces, and office amenities
- Communicate regularly with building management, maintenance teams, and external service providers
- Handle confidential information and sensitive matters with discretion and professionalism
Qualifications:
- 2-4 years of experience in office management, operations, executive support, hospitality, concierge, or a related field
- Strong proficiency in Microsoft Office Suite
- Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment
- Strong verbal and written communication skills
- Professional, dependable, and service-oriented demeanor
- Resourceful self-starter with a proactive approach and strong sense of ownership
- Ability to work independently while collaborating effectively across teams
- Strong attention to detail and follow-through
- Comfortable supporting executives, employees, clients, and guests in a highly visible role
- Eager to learn, contribute, and grow within a collaborative organization
Salary:
- Up to 85K
- 401K, no match
A1479405NY-Temp_1793113176