Operations Coordinator/Concierge

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Our client, a venture capital firm in Union Square, is seeking a temporary to permanent Concierge/Operations Coordinator with administrative/personal assistant responsibilities.

This role is onsite, Monday – Friday 9am to 6pm with a break for lunch. They are seeking someone who takes pride in the experience of clients and employees.

Responsibilities:

• Manage the daily operations of a busy venture capital office, ensuring a seamless and professional workplace environment
• Serve as the primary point of contact for employees, clients, guests, vendors, and building management
• Welcome visitors and provide a high level of hospitality and concierge support
• Develop and maintain office procedures and operational best practices
• Coordinate office logistics, including facilities, maintenance requests, security, and vendor relationships
• Manage office inventory and supply ordering
• Partner with the onsite Porter with kitchen operations, catering orders, and meeting refreshments
• Coordinate meetings, company events, employee gatherings, and special projects from planning through execution
• Manage event logistics, vendor communication, catering, scheduling, and onsite support
• Support the Executive Assistant and Operations Manager with executive-level administration and special initiatives
• Assist with calendar management, scheduling, travel arrangements, and itinerary coordination for senior leadership
• Provide personal assistant support, including appointments, errands, and other ad hoc requests as needed
• Coordinate the management of conference rooms, wellness areas, shared spaces, and office amenities
• Communicate regularly with building management, maintenance teams, and external service providers
• Handle confidential information and sensitive matters with discretion and professionalism

Qualifications:

• 2-4 years of experience in office management, operations, executive support, hospitality, concierge, or a related field
• Strong proficiency in Microsoft Office Suite
• Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Strong verbal and written communication skills
• Professional, dependable, and service-oriented demeanor
• Resourceful self-starter with a proactive approach and strong sense of ownership
• Ability to work independently while collaborating effectively across teams
• Strong attention to detail and follow-through
• Comfortable supporting executives, employees, clients, and guests in a highly visible role
• Eager to learn, contribute, and grow within a collaborative organization

Salary:

• Up to 85K
• 401K, no match

A1479405NY-Temp_1793113176

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