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Our client is seeking a highly organized, proactive Manager of Administration to lead office operations, administrative staff, and workplace services for a large New York office within a nationally recognized professional services environment. This senior leadership role will partner closely with office and firm leadership while balancing people management, operational strategy, and hands-on execution. The ideal candidate is an approachable, relationship-driven leader who takes initiative, delivers a high level of service, and is comfortable rolling up their sleeves when needed. Hours are 9:00am-5:00pm, with a hybrid schedule of four days in office and one day working from home.
Key Responsibilities
- Lead and develop a team of administrative professionals and operations staff, overseeing staffing, workflow, scheduling, performance, coaching, and annual reviews.
- Partner closely with senior office leadership on employee engagement, culture, operational strategy, service delivery, and office-wide initiatives.
- Oversee day-to-day office operations, including facilities, conference services, workplace experience, security, vendors, building management, and space planning.
- Collaborate with Human Resources on recruiting, onboarding, employee relations, performance management, professional development, and employee departures.
- Manage office financial operations, including annual budgets, expense monitoring, invoice approvals, financial reporting, and related administrative processes.
- Identify opportunities to improve office procedures, service standards, business continuity, resource allocation, and overall operational efficiency.
Qualifications
- Bachelor’s degree required
- 4+ years of office administration, administrative management, operations management, or related leadership experience.
- Prior experience directly managing administrative professionals and office operations required; experience managing teams of 10+ employees strongly preferred.
- Law firm experience preferred, particularly within a larger firm, though strong administrative leaders from other professional services environments will be considered.
- Experience with employee relations, recruiting, onboarding, performance management, coaching, and other HR-related responsibilities preferred.
- Strong leadership, business judgment, financial acumen, communication, organizational, and problem-solving skills, with a proactive and hands-on approach.
- Strong Microsoft Word, Excel, and PowerPoint skills.
Compensation/Benefits
- Up to $150K-$200K base salary + bonus.
- Medical, dental, and vision coverage with the employer covering a substantial portion of healthcare premiums.
- 401(k) with employer matching contribution.
- PTO package
- Educational assistance, transit and parking benefits.
- Life insurance, supplemental insurance options, and pet insurance.
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