Manager of Administration

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Our client is seeking a highly organized, proactive Manager of Administration to lead office operations, administrative staff, and workplace services for a large New York office within a nationally recognized professional services environment. This senior leadership role will partner closely with office and firm leadership while balancing people management, operational strategy, and hands-on execution. The ideal candidate is an approachable, relationship-driven leader who takes initiative, delivers a high level of service, and is comfortable rolling up their sleeves when needed. Hours are 9:00am-5:00pm, with a hybrid schedule of four days in office and one day working from home.

Key Responsibilities

• Lead and develop a team of administrative professionals and operations staff, overseeing staffing, workflow, scheduling, performance, coaching, and annual reviews.
• Partner closely with senior office leadership on employee engagement, culture, operational strategy, service delivery, and office-wide initiatives.
• Oversee day-to-day office operations, including facilities, conference services, workplace experience, security, vendors, building management, and space planning.
• Collaborate with Human Resources on recruiting, onboarding, employee relations, performance management, professional development, and employee departures.
• Manage office financial operations, including annual budgets, expense monitoring, invoice approvals, financial reporting, and related administrative processes.
• Identify opportunities to improve office procedures, service standards, business continuity, resource allocation, and overall operational efficiency.

Qualifications

• Bachelor’s degree required
• 4+ years of office administration, administrative management, operations management, or related leadership experience.
• Prior experience directly managing administrative professionals and office operations required; experience managing teams of 10+ employees strongly preferred.
• Law firm experience preferred, particularly within a larger firm, though strong administrative leaders from other professional services environments will be considered.
• Experience with employee relations, recruiting, onboarding, performance management, coaching, and other HR-related responsibilities preferred.
• Strong leadership, business judgment, financial acumen, communication, organizational, and problem-solving skills, with a proactive and hands-on approach.
• Strong Microsoft Word, Excel, and PowerPoint skills.

Compensation/Benefits

• Up to $150K-$200K base salary + bonus.
• Medical, dental, and vision coverage with the employer covering a substantial portion of healthcare premiums.
• 401(k) with employer matching contribution.
• PTO package
• Educational assistance, transit and parking benefits.
• Life insurance, supplemental insurance options, and pet insurance.

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