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Preparatory school in the Upper West Side of Manhattan is looking to hire a Temp Administrative Assistant to the M. Schedule is Monday – Friday onsite, 8am-4pm. The position starts Monday, November 30th through Friday, March 12th, 2027. School will be closed for winter break from December 21 – January 1, 2027 (unpaid time off). Temp rate is $25-$30/hour depending on experience.
Administrative Support to the Middle School Director
- Manage the MSD’s calendar, schedule meetings, and coordinate logistics for internal and external appointments.
- Prepare, edit, and proofread correspondence, reports, presentations, and other documents for the MSD.
- Maintain organized and confidential filing systems (both digital and physical).
- Process invoices, expense reports, and departmental budget documentation as required.
- Assist in planning and executing special projects, initiatives, and events related to the Middle School.
Office Management and Communications
- Serve as the primary point of contact for the Middle School Office, greeting visitors and handling inquiries from students, parents, faculty, and staff with professionalism and discretion.
- Manage incoming and outgoing communications, including mail, email, and phone calls, prioritizing and routing as necessary.
- Coordinate internal and external communications for the Middle School, including weekly newsletters, announcements, and parent communications, ensuring accuracy and timely distribution.
- Order, organize, and maintain office supplies and materials.
- Maintain accurate student and faculty records in the school’s database (e.g., attendance, disciplinary records, contact information).
Event and Meeting Coordination
- Coordinate all Middle School meetings (e.g., faculty meetings, parent meetings, student assemblies), including preparing agendas, taking and distributing minutes, and arranging necessary technology or catering.
- Assist with the planning and execution of Middle School events such as parent nights, student field trips, standardized testing, and end-of-year ceremonies.
Qualifications:
- Associate’s or Bachelor’s degree, or equivalent experience.
- Minimum of 3+ years of experience in an administrative support role, preferably in an educational or non-profit setting.
- Exceptional organizational and time management skills, with a strong ability to manage multiple tasks, prioritize effectively, and meet deadlines.
- High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
- Excellent written and verbal communication skills and strong interpersonal skills.
- Proven ability to handle sensitive information with confidentiality and discretion.
- A proactive, professional, and positive demeanor with a strong customer service orientation.
Preferred
- Familiarity with school-specific databases and Student Information Systems (e.g., Blackbaud, Veracross, RenWeb).
- Experience working with middle school-aged students and parents.
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