Administrative Assistant

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Preparatory school in the Upper West Side of Manhattan is looking to hire a Temp Administrative Assistant to the M. Schedule is Monday – Friday onsite, 8am-4pm. The position starts Monday, November 30^th through Friday, March 12^th, 2027. School will be closed for winter break from December 21 – January 1, 2027 (unpaid time off). Temp rate is $25-$30/hour depending on experience.

Administrative Support to the Middle School Director

• Manage the MSD’s calendar, schedule meetings, and coordinate logistics for internal and external appointments.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents for the MSD.
• Maintain organized and confidential filing systems (both digital and physical).
• Process invoices, expense reports, and departmental budget documentation as required.
• Assist in planning and executing special projects, initiatives, and events related to the Middle School.

Office Management and Communications

• Serve as the primary point of contact for the Middle School Office, greeting visitors and handling inquiries from students, parents, faculty, and staff with professionalism and discretion.
• Manage incoming and outgoing communications, including mail, email, and phone calls, prioritizing and routing as necessary.
• Coordinate internal and external communications for the Middle School, including weekly newsletters, announcements, and parent communications, ensuring accuracy and timely distribution.
• Order, organize, and maintain office supplies and materials.
• Maintain accurate student and faculty records in the school’s database (e.g., attendance, disciplinary records, contact information).

Event and Meeting Coordination

• Coordinate all Middle School meetings (e.g., faculty meetings, parent meetings, student assemblies), including preparing agendas, taking and distributing minutes, and arranging necessary technology or catering.
• Assist with the planning and execution of Middle School events such as parent nights, student field trips, standardized testing, and end-of-year ceremonies.

Qualifications:

• Associate’s or Bachelor’s degree, or equivalent experience.
• Minimum of 3+ years of experience in an administrative support role, preferably in an educational or non-profit setting.
• Exceptional organizational and time management skills, with a strong ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
• Excellent written and verbal communication skills and strong interpersonal skills.
• Proven ability to handle sensitive information with confidentiality and discretion.
• A proactive, professional, and positive demeanor with a strong customer service orientation.

Preferred

• Familiarity with school-specific databases and Student Information Systems (e.g., Blackbaud, Veracross, RenWeb).
• Experience working with middle school-aged students and parents.

A1480514NY-Temp_1793723034

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