Guest Services / Receptionist

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We are seeking a polished, warm, and hospitality-minded professional to join a collaborative workplace team in San Francisco.

The position is initially being hired on a temporary basis, with the possibility of becoming permanent depending on business needs and individual performance. The team would love to find someone who is excited about the opportunity to grow with the organization long term.

This is an excellent opportunity for someone with a background in luxury hospitality, hotels, catering, events, reception, or workplace services who enjoys creating an exceptional experience for guests and employees.

Key Responsibilities

• Serve as one of the first points of contact for employees, visitors, and guests, providing a warm and highly professional experience.
• Welcome guests and escort them to conference rooms and meeting spaces.
• Partner with the catering team to assist with meeting and lunch setup.
• Support the preparation and resetting of conference and multipurpose rooms, including occasional light furniture movement in partnership with the facilities team.
• Assist with internal office events and hospitality needs.
• Coordinate with the conference services team and Legal Executive Assistants to support meeting and room bookings.
• Send office-wide communications, calendar invitations, and other professional correspondence.
• Build strong relationships across the office and communicate effectively with employees at all levels.
• Provide additional hospitality and workplace operations support as needed.

Qualifications

• Prior experience in hospitality, luxury hotels, catering, events, reception, workplace services, or a similarly client-facing environment.
• Exceptional professionalism and a polished, warm, and welcoming presence.
• Strong verbal, written, and interpersonal communication skills.
• Comfortable working at a reception desk and serving as a visible representative of the office.
• Proficiency with Microsoft Outlook and Microsoft Office, with the ability to confidently navigate computer-based systems and tools such as Copilot.
• Strong relationship-building skills and the ability to interact professionally with employees, executives, and guests.
• Flexible, team-oriented approach and willingness to support a variety of hospitality and office needs.

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