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Our client, a global law firm located in New York, NY, is looking for a Temporary Events Manager to join their team to fulfill the need of an extra set of hands during a busy season! This position will operate on a hybrid office schedule, between the hours of 9:00 a.m. and 5:30 p.m., with additional hours, travel, and occasional nights and weekend work required. Compensation up to $41/hour DOE + Paid OT as needed.
Responsibilities:
- Manage the development and execution of client and large internal events.
- Work closely with the domestic and international business development & marketing team, as well as with partners and lawyers.
- Develop and manage the firmwide events budget in collaboration with the Director of Events and other team members as appropriate.
- Collaborate with the other business development teams to develop and continually refine best practices and standards across the firm for both in-person and virtual events.
- Identify, evaluate and implement technical tools to support and enhance events including work on the event mobile app and namebadge printers.
- Compile estimated cost models, submit final budgets, track budget statistics and prepare reports.
- Manage vendor relationships including restaurants, event venues, hotels and event giveaways companies.
- Complete and track payments for events and get the proper approval as necessary.
- Establish, monitor, manage and report on performance expectations for events and meetings.
- Handle multiple events/meetings simultaneously.
- Set up event schedules and plans, organize and ship materials, and develop transportation itineraries.
- Review and negotiate contracts with event venues and vendors.
- Collaborate with office resources and internal support teams including facilities, audio/visual and travel.
- Coordinate with business development leads on the creation and distribution of promotional pieces and other printed materials.
- Manage on-site staffing and registration.
- Maintain a pleasant and productive demeanor in stressful situations and determine appropriate responses to problems and emergencies.
- Assist with RSVP tracking and event updates in Salesforce.
- Perform other duties as assigned.
Qualifications:
- Bachelor’s degree required.
- Minimum of five years of marketing or special events experience required, preferably in a law firm setting.
- Experience in a professional services environment and previous law firm or political experience preferred.
- Project management experience is essential.
- Must have a willingness to travel and work some nights and weekends.
- Excellent written and oral communication skills, including strong writing and editing skills.
- Strong work ethic and service orientation.
- Commitment to professional growth and development.
- Ability to read, comprehend and follow instructions.
- Ability to prioritize and manage workload, work independently and as a member of teams, and complete tasks under time pressure as necessary.
- Strong organization skills.
- Poise, tact and professionalism when interacting with internal and external contacts.
- Strong computer skills, including advanced knowledge of Microsoft Word, Excel and PowerPoint; experience with InterAction is preferred.
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