Events Manager

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Our client, a global law firm located in New York, NY, is looking for a Temporary Events Manager to join their team to fulfill the need of an extra set of hands during a busy season! This position will operate on a hybrid office schedule, between the hours of 9:00 a.m. and 5:30 p.m., with additional hours, travel, and occasional nights and weekend work required. Compensation up to $41/hour DOE + Paid OT as needed.

Responsibilities:

• Manage the development and execution of client and large internal events.
• Work closely with the domestic and international business development & marketing team, as well as with partners and lawyers.
• Develop and manage the firmwide events budget in collaboration with the Director of Events and other team members as appropriate.
• Collaborate with the other business development teams to develop and continually refine best practices and standards across the firm for both in-person and virtual events.
• Identify, evaluate and implement technical tools to support and enhance events including work on the event mobile app and namebadge printers.
• Compile estimated cost models, submit final budgets, track budget statistics and prepare reports.
• Manage vendor relationships including restaurants, event venues, hotels and event giveaways companies.
• Complete and track payments for events and get the proper approval as necessary.
• Establish, monitor, manage and report on performance expectations for events and meetings.
• Handle multiple events/meetings simultaneously.
• Set up event schedules and plans, organize and ship materials, and develop transportation itineraries.
• Review and negotiate contracts with event venues and vendors.
• Collaborate with office resources and internal support teams including facilities, audio/visual and travel.
• Coordinate with business development leads on the creation and distribution of promotional pieces and other printed materials.
• Manage on-site staffing and registration.
• Maintain a pleasant and productive demeanor in stressful situations and determine appropriate responses to problems and emergencies.
• Assist with RSVP tracking and event updates in Salesforce.
• Perform other duties as assigned.

Qualifications:

• Bachelor’s degree required.
• Minimum of five years of marketing or special events experience required, preferably in a law firm setting.
• Experience in a professional services environment and previous law firm or political experience preferred.
• Project management experience is essential.
• Must have a willingness to travel and work some nights and weekends.
• Excellent written and oral communication skills, including strong writing and editing skills.
• Strong work ethic and service orientation.
• Commitment to professional growth and development.
• Ability to read, comprehend and follow instructions.
• Ability to prioritize and manage workload, work independently and as a member of teams, and complete tasks under time pressure as necessary.
• Strong organization skills.
• Poise, tact and professionalism when interacting with internal and external contacts.
• Strong computer skills, including advanced knowledge of Microsoft Word, Excel and PowerPoint; experience with InterAction is preferred.

A1480525NY-Temp_1793722818

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