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We are seeking an experienced Executive Assistant to support the CEO of a rapidly growing executive search and professional services firm headquartered in Beachwood, Ohio. This individual will serve as a trusted partner to the CEO, providing high-level executive support while also assisting with client relationships, business development, and special projects.
Key Responsibilities:
- Manage a complex and frequently changing executive calendar, including prioritizing meetings and protecting the CEO’s time
- Coordinate meetings and communications with CEOs, board members, investors, founders, clients, and other senior executives
- Partner with the CEO and business development team to coordinate scheduling, outreach, follow-up, and client-related activities
- Draft and manage high-level written communications on behalf of the CEO
- Support key client relationships and business development initiatives
- Assist with project coordination and broader operational initiatives
- Help develop and improve processes as the organization continues to grow
- Leverage AI, CRM, and automation tools to improve efficiency and streamline workflows
- Provide occasional personal support as needed
Ideal Background:
- Previous experience supporting a CEO, Managing Partner, C-suite executive, or similarly senior leader
- Experience within professional services, consulting, executive search, technology, IT services, or another fast-paced client-facing organization strongly preferred
- Exceptional written and verbal communication skills
- Strong judgment and the ability to effectively prioritize on behalf of a senior executive
- Comfortable interacting with senior-level clients and external stakeholders
- Highly organized and able to manage multiple priorities in a changing environment
- Proactive, resourceful, and comfortable working with ambiguity
- Confident bringing forward ideas, recommendations, and thoughtful pushback
- Strong technology skills and an interest in using tools such as ChatGPT, Claude, HubSpot, and AI automation
- Entrepreneurial mindset and interest in growing into broader responsibilities over time
Compensation & Details:
- Base salary: $85K-$120K
- Bonus + benefits
- Potential long-term equity opportunity
- Hybrid schedule: 3 days per week in the Beachwood office
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