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Our client, an independent school located in Lower Manhattan is looking for a Temporary to Permanent Office Desk Associate for the Lower School to join their team as soon as possible, ideally by November 30th . This position will be fully on-site Monday through Friday between the hours of 8am and 4pm, with occasional evening or weekend flexibility required. The temp duration is typically three months ahead of a conversion. Pay rate up to $24/hour, up to 50K perm base.
Responsibilities:
- Stationed at the fourth-floor front desk to greet, welcome, and direct visitors
- Field incoming school phone calls
- Assist staff and students
- Process incoming mail, packages, and deliveries and support the facilities team
- Help maintain a positive, safe, and orderly environment by following school procedures
- Assist the transportation coordinator with bus arrival and dismissal, including communication with families, parents, and bus companies
- Responsible for documenting student arrival and dismissal, in coordination with academic and clinical staff, responsible for following protocol and contacting parents or guardians when a student has not arrived in a timely manner
- Support special projects for the Operations and Human Resources teams
- Assist with open houses, school tours, professional development workshops, fundraising events, Sunshine Committee activities, and other school events
- Assist with development and implementation of data management and filing systems
- Maintain databases and spreadsheets
- Maintain a positive, professional, and welcoming lobby environment
- Provide strong “leadership by example” for the positive, professional and welcoming lobby environment, creating a strong positive impression for all who enter our space
- Order and track office and employee lounge supplies
- Support the facilities team with the staff lounge, supply room, reception area, and other shared spaces
- Assist staff with mailing letters, documents, and other items
- Track ordering expenses and provide updated spreadsheets and receipts to finance monthly
- Help teachers and staff with day-to-day issues at the Lower School
- Distribute and organize school lunches, assist parents with lunch ordering, and liaise with the lunch vendor
- Help ensure seamless delivery of programs for students and staff
- Participate in required training and meetings
- Communicate appropriately with families, providers, and staff via appropriate channels
Qualifications:
- Bachelor’s degree required, appropriate experience may be substituted
- Hours: 8:00 am to 4:00 pm, on-time arrival required
- Exceptional verbal and written communication skills
- Excellent organizational skills and strict attention to detail
- Ability to remain focused and attentive
- Positive and alert personal presentation
- Inquisitive and calm nature
- Discretion and sound judgment
- Ability to assess a situation and understand how to direct a concern, question, or person, and when and how to involve a colleague in making a judgment call
- At least a year of prior administrative experience, preferably in an externally facing role in a school environment
- Eye for presentation of space (physical environment)
- Desire to be around children and ability to interact appropriately with people of all ages and development levels
- Passion for relationship building
- Proficiency in GSuite products, particularly Google Drive
- Detail oriented with exceptional follow through
- Collaborative spirit
- Growth oriented and committed to learning new things
- Ability to take strong direction
- Ability to work independently in a fast-paced environment with a high degree of accuracy and flexibility
- Desire to be part of something important
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