Office Desk Associate

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Our client, an independent school located in Lower Manhattan is looking for a Temporary to Permanent Office Desk Associate for the Lower School to join their team as soon as possible, ideally by November 30^th . This position will be fully on-site Monday through Friday between the hours of 8am and 4pm, with occasional evening or weekend flexibility required. The temp duration is typically three months ahead of a conversion. Pay rate up to $24/hour, up to 50K perm base.

Responsibilities:

• Stationed at the fourth-floor front desk to greet, welcome, and direct visitors
• Field incoming school phone calls
• Assist staff and students
• Process incoming mail, packages, and deliveries and support the facilities team
• Help maintain a positive, safe, and orderly environment by following school procedures
• Assist the transportation coordinator with bus arrival and dismissal, including communication with families, parents, and bus companies
• Responsible for documenting student arrival and dismissal, in coordination with academic and clinical staff, responsible for following protocol and contacting parents or guardians when a student has not arrived in a timely manner
• Support special projects for the Operations and Human Resources teams
• Assist with open houses, school tours, professional development workshops, fundraising events, Sunshine Committee activities, and other school events
• Assist with development and implementation of data management and filing systems
• Maintain databases and spreadsheets
• Maintain a positive, professional, and welcoming lobby environment
• Provide strong “leadership by example” for the positive, professional and welcoming lobby environment, creating a strong positive impression for all who enter our space
• Order and track office and employee lounge supplies
• Support the facilities team with the staff lounge, supply room, reception area, and other shared spaces
• Assist staff with mailing letters, documents, and other items
• Track ordering expenses and provide updated spreadsheets and receipts to finance monthly
• Help teachers and staff with day-to-day issues at the Lower School
• Distribute and organize school lunches, assist parents with lunch ordering, and liaise with the lunch vendor
• Help ensure seamless delivery of programs for students and staff
• Participate in required training and meetings
• Communicate appropriately with families, providers, and staff via appropriate channels

Qualifications:

• Bachelor’s degree required, appropriate experience may be substituted
• Hours: 8:00 am to 4:00 pm, on-time arrival required
• Exceptional verbal and written communication skills
• Excellent organizational skills and strict attention to detail
• Ability to remain focused and attentive
• Positive and alert personal presentation
• Inquisitive and calm nature
• Discretion and sound judgment
• Ability to assess a situation and understand how to direct a concern, question, or person, and when and how to involve a colleague in making a judgment call
• At least a year of prior administrative experience, preferably in an externally facing role in a school environment
• Eye for presentation of space (physical environment)
• Desire to be around children and ability to interact appropriately with people of all ages and development levels
• Passion for relationship building
• Proficiency in GSuite products, particularly Google Drive
• Detail oriented with exceptional follow through
• Collaborative spirit
• Growth oriented and committed to learning new things
• Ability to take strong direction
• Ability to work independently in a fast-paced environment with a high degree of accuracy and flexibility
• Desire to be part of something important

A1481502NY-Temp_1794415277

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