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Our client, a financial services firm, is seeking a Temporary to Permanent Office Services Coordinator to join their NYC team. Hours are flexible between 8:30am – 5:30pm or 9:00am – 6:00pm, with occasional light overtime needed and the temporary trial will be 6 months. This role is in the office 5 days/week. 6 months
Responsibilities:
- Ensure conference rooms, guest offices, reception area and common areas have adequate supplies and are maintained
- Stock and re-order office, kitchen, and copy room supplies as needed
- Assist with new hire desk setup
- Monitor office space by conducting walk-throughs and reporting necessary repairs or cleaning to facilities department
- Recommend replacement of equipment as needed
- Complete expense reconciliation of office and kitchen supplies
- Maintain stationery supply in copy rooms
- Assist with daily deliveries of groceries, office supplies, and mail
- Receive daily UPS, USPS and FedEx shipments; deliver interoffice mail and packages
- Respond to ticket requests and answer questions via centralized platform
- Provide backup coverage to reception and concierge as needed
Qualifications:
- Bachelor’s degree
- At least 2 years previous experience working in an office setting
- Experience using Microsoft Office Suite, specifically Outlook
- Ability to maintain confidentiality; ability to manage changing demands in a fast-paced environment
- Ability to lift 25 pounds and adequate mobility to complete office rounds
