Executive Asssitant

We’re looking for a highly organized, detail-oriented Executive Assistant on a contract basis to support senior leadership and help keep day-to-day operations running smoothly. This contract role is a mix of calendar management, project coordination, and being a reliable go-to person who keeps things on track behind the scenes.

The right candidate is proactive, discreet, and comfortable juggling multiple priorities. If you’re someone who enjoys staying a step ahead and making other people’s lives easier, this could be a great fit.

What You’ll Do

• Manage complex calendars, including scheduling meetings, coordinating across time zones, and handling last-minute changes
• Act as a point of contact between executives, internal teams, and external partners
• Prepare meeting materials, agendas, and follow-ups (notes, action items, etc.)
• Handle travel arrangements, including flights, accommodations, and itineraries
• Screen and prioritize emails, calls, and requests
• Assist with expense reports and basic reporting tasks
• Support special projects as needed-everything from events to process improvements
• Help keep things organized, whether that’s files, systems, or workflows

What We’re Looking For

• 2-4 years experience supporting executives or senior leaders
• Strong organizational and time management skills
• Ability to prioritize and adjust quickly in a fast-paced environment
• Clear, professional communication (written and verbal)
• High level of discretion and confidentiality
• Comfort with tools like Outlook, Teams/Slack, Excel, and calendar systems
• Someone who takes initiative and doesn’t wait to be told what to do
• Experience supporting multiple leaders at once
• Background in a fast-growing or high-demand environment
• Event planning or project coordination experience