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About the Role
Our client is seeking an experienced Accounts Payable Manager to help oversee their global Accounts Payable function. This role plays a critical part in ensuring invoices and expense reimbursements are processed accurately, efficiently, and in accordance with firm policies. The role will support functional leadership, provide day-to-day supervision and mentorship to AP team members, and collaborate across teams to continuously strengthen processes, controls, and service delivery throughout the organization.
This is an excellent opportunity for a hands-on Accounts Payable leader who thrives in a fast-paced, professional services environment and enjoys balancing operational execution with team development and process improvement.
Key Responsibilities
- Oversee the daily processing of invoices, expense reimbursements, and payments, ensuring accuracy, timeliness, and compliance with internal controls
- Act as an escalation point for Accounts Payable inquiries, resolving issues efficiently and delivering a high level of service to attorneys, staff, and vendors
- Monitor adherence to firm policies, accounting standards, and applicable regulatory requirements
- Identify opportunities to streamline workflows and enhance AP processes; assist in planning and executing process improvement initiatives
- Oversee vendor onboarding and ongoing maintenance, ensuring the accuracy and integrity of vendor master data
- Manage 1099 reporting and support sales and use tax compliance activities
- Ensure timely review and resolution of bank reconciliation items and other daily AP exceptions
- Supervise, coach, and develop AP team members through training, ongoing feedback, and performance support
- Create, maintain, and enhance detailed documentation and procedures for AP processes
- Partner with leadership on hiring, onboarding, workload planning, and talent development for the AP team
- Participate in cross-functional initiatives, audits, and ad hoc financial analysis as needed
- Proactively review aged payables, pending approvals, outstanding checks, and items on hold to ensure timely resolution
Qualifications & Skills
- Demonstrated ability to prioritize and manage work in a high-volume Accounts Payable environment while meeting daily deadlines with accuracy and urgency
- Strong understanding of accounting fundamentals and experience analyzing and reporting financial data
- Collaborative leadership style with a solutions-oriented mindset
- Excellent written and verbal communication skills, with the ability to work effectively with attorneys, staff, and external vendors
- High degree of integrity, professionalism, and discretion
- Advanced proficiency in Microsoft Excel, including formulas and pivot tables
- Experience with enterprise-level accounting systems; familiarity with 3E and Emburse Chrome River is a plus
Education
- Bachelor’s degree in Business, Accounting, Finance, or a related field
- Equivalent education, training, or relevant professional experience will be considered
Experience
- Minimum of three (3) years of supervisory experience in Accounts Payable
- Experience working with enterprise-level AP systems in a large corporate or professional services environment preferred
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