Account Payable Manager

About the Role

Our client is seeking an experienced Accounts Payable Manager to help oversee their global Accounts Payable function. This role plays a critical part in ensuring invoices and expense reimbursements are processed accurately, efficiently, and in accordance with firm policies. The role will support functional leadership, provide day-to-day supervision and mentorship to AP team members, and collaborate across teams to continuously strengthen processes, controls, and service delivery throughout the organization.

This is an excellent opportunity for a hands-on Accounts Payable leader who thrives in a fast-paced, professional services environment and enjoys balancing operational execution with team development and process improvement.

Key Responsibilities

• Oversee the daily processing of invoices, expense reimbursements, and payments, ensuring accuracy, timeliness, and compliance with internal controls
• Act as an escalation point for Accounts Payable inquiries, resolving issues efficiently and delivering a high level of service to attorneys, staff, and vendors
• Monitor adherence to firm policies, accounting standards, and applicable regulatory requirements
• Identify opportunities to streamline workflows and enhance AP processes; assist in planning and executing process improvement initiatives
• Oversee vendor onboarding and ongoing maintenance, ensuring the accuracy and integrity of vendor master data
• Manage 1099 reporting and support sales and use tax compliance activities
• Ensure timely review and resolution of bank reconciliation items and other daily AP exceptions
• Supervise, coach, and develop AP team members through training, ongoing feedback, and performance support
• Create, maintain, and enhance detailed documentation and procedures for AP processes
• Partner with leadership on hiring, onboarding, workload planning, and talent development for the AP team
• Participate in cross-functional initiatives, audits, and ad hoc financial analysis as needed
• Proactively review aged payables, pending approvals, outstanding checks, and items on hold to ensure timely resolution

Qualifications & Skills

• Demonstrated ability to prioritize and manage work in a high-volume Accounts Payable environment while meeting daily deadlines with accuracy and urgency
• Strong understanding of accounting fundamentals and experience analyzing and reporting financial data
• Collaborative leadership style with a solutions-oriented mindset
• Excellent written and verbal communication skills, with the ability to work effectively with attorneys, staff, and external vendors
• High degree of integrity, professionalism, and discretion
• Advanced proficiency in Microsoft Excel, including formulas and pivot tables
• Experience with enterprise-level accounting systems; familiarity with 3E and Emburse Chrome River is a plus

Education

• Bachelor’s degree in Business, Accounting, Finance, or a related field
• Equivalent education, training, or relevant professional experience will be considered

Experience

• Minimum of three (3) years of supervisory experience in Accounts Payable
• Experience working with enterprise-level AP systems in a large corporate or professional services environment preferred