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Beacon Hill Legal’s client, an AmLaw firm located in Lower Manhattan, is seeking a Temporary Legal Executive Assistant for a three-month coverage, with the potential to extend. Candidates must have 2+ years working in Big Law or Fortune 500 corporate legal department supporting a team of attorneys.
Candidates must be comfortable commuting to the office in Lower Manhattan four times a week (with one day remote) and be able to work overtime as needed. Pay rate is dependent on experience.
Key Responsibilities
- · Act as a liaison between attorneys and other departments throughout the Firm
- · Request and follow-up on conflict checks, open new client matters and submit electronic approvals, as needed
- · Serve as an ambassador for both the Firm and assigned attorneys in interactions with clients
- · Heavy calendaring in Outlook as required by assignment; manage contacts lists and send invitations.
- · Screen internal and external correspondence, emails, memos, and reports as required by assignment; assess priority and distribute in a timely manner
- · Business Development – enter lawyer activity and client information into the Client Relationship Management System
- · Create, format, edit, proofread, compare, print, scan, and photocopy documents in Word, Excel, and PowerPoint; prepare faxes, PDFs, and duplicating
- · Answer phones: take and communicate accurate messages with appropriate urgency and follow up as necessary, route calls to appropriate legal and non-legal staff members
- · Arrange, coordinate, and organize travel with support from onsite agents and the online travel booking tool
- · Prepare and submit expense reports and reimbursements
- · Manage conference room reservations; organize services/setups, advise building’s lobby desk of visitors
- · Manage filing in iManage and personal workspaces; index and maintain file drawers as necessary
Qualifications
- Bachelor’s degree or 2+ years of administrative support experience
- Ability to commute to the office four times per week and work remotely from home one time
- Ability to work overtime as needed
- Proficiency in Microsoft Office Suite
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