Legal Executive Assistant (temporary)
About the Role
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Beacon Hill Legal’s client, an AmLaw firm located in Lower Manhattan, is seeking a Temporary Legal Executive Assistant for a three-month coverage, with the potential to extend. Candidates must have 2+ years working in Big Law or Fortune 500 corporate legal department supporting a team of attorneys.
Candidates must be comfortable commuting to the office in Lower Manhattan four times a week (with one day remote) and be able to work overtime as needed. Pay rate is dependent on experience.
Key Responsibilities
- · Act as a liaison between attorneys and other departments throughout the Firm
- · Request and follow-up on conflict checks, open new client matters and submit electronic approvals, as needed
- · Serve as an ambassador for both the Firm and assigned attorneys in interactions with clients
- · Heavy calendaring in Outlook as required by assignment; manage contacts lists and send invitations.
- · Screen internal and external correspondence, emails, memos, and reports as required by assignment; assess priority and distribute in a timely manner
- · Business Development – enter lawyer activity and client information into the Client Relationship Management System
- · Create, format, edit, proofread, compare, print, scan, and photocopy documents in Word, Excel, and PowerPoint; prepare faxes, PDFs, and duplicating
- · Answer phones: take and communicate accurate messages with appropriate urgency and follow up as necessary, route calls to appropriate legal and non-legal staff members
- · Arrange, coordinate, and organize travel with support from onsite agents and the online travel booking tool
- · Prepare and submit expense reports and reimbursements
- · Manage conference room reservations; organize services/setups, advise building’s lobby desk of visitors
- · Manage filing in iManage and personal workspaces; index and maintain file drawers as necessary
Qualifications
- Bachelor’s degree or 2+ years of administrative support experience
- Ability to commute to the office four times per week and work remotely from home one time
- Ability to work overtime as needed
- Proficiency in Microsoft Office Suite
NYC032026EVL_1774030169
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Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
We look forward to working with you.