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About the Company
Our client is a well-established nonprofit community development organization serving the East Bay for more than 60 years. The organization is dedicated to advancing economic opportunity, housing stability, education, workforce development, and community well-being for individuals and families across the region. Through a combination of social services, affordable housing initiatives, neighborhood development, and community-based programs, the organization supports thousands of residents annually and continues to expand its impact throughout the East Bay.
With a mission-driven culture and a long history of community investment, the organization partners with local stakeholders to create sustainable opportunities that strengthen neighborhoods, improve quality of life, and promote long-term economic mobility.
Position Summary
The Senior Grants Accountant plays a key role in ensuring responsible stewardship of grant funding, supporting program success, and maintaining compliance with funder and regulatory requirements.
Essential Duties & Responsibilities
Grants Billing & Invoicing
- Prepare and submit accurate, timely invoices in accordance with grant and contract agreements.
- Track billing schedules and maintain detailed records of invoices, payments, and outstanding receivables.
- Support month-end and year-end close processes, including grant revenue recognition.
- Partner with program staff to ensure deliverables and reporting requirements are met to enable timely billing.
- Follow up with funders on outstanding receivables while maintaining positive relationships.
Compliance & Stewardship
- Ensure compliance with federal, state, and local regulations, including Uniform Guidance (2 CFR Part 200) and funder-specific requirements.
- Monitor grant expenditures to ensure alignment with approved budgets and allowable cost principles.
- Lead grant closeout processes, including reconciliations, final invoicing, and financial reporting.
- Facilitate regular grant review meetings with program teams to support compliance and financial clarity.
- Prepare and review general ledger entries, including payroll allocations, ensuring effort reporting aligns with funding requirements.
Recordkeeping & Documentation
- Maintain complete, organized grant files, including agreements, amendments, reports, and supporting documentation.
- Track and document cost-sharing or matching contributions to ensure commitments are met and properly recorded.
Financial Management & Allocations
- Prepare journal entries to allocate or reclassify expenses across grants and funding sources.
- Monitor administrative and indirect costs to ensure compliance with funding restrictions and allowable limits.
- Support the accurate allocation of shared costs, including staffing and operational expenses.
Audit & Funder Review Support
- Prepare audit schedules and provide supporting documentation for annual financial and single audits.
- Respond to auditor and funder inquiries in a timely and professional manner.
- Assist with preparation for funder monitoring visits and implement recommended improvements.
Budget Monitoring & Reporting
- Collaborate with program managers to develop, monitor, and manage grant budgets.
- Prepare monthly financial reports comparing actual expenditures and revenue to budget.
- Identify and address variances, including unallowable or misclassified costs.
- Independently manage pre-award and post-award financial activities, ensuring compliance and financial accuracy.
- Partner with finance leadership and program teams to track and update staffing allocations impacting grant budgets.
- Support routine and ad hoc financial reporting and analysis for leadership and funders.
- Maintain and update FTE tracking to reflect grant funding, proposals, budget revisions, and staffing changes.
- Serve as backup support for grant accounting functions during absences or periods of increased workload to ensure continuity of operations and compliance.
Qualifications
- Bachelor’s degree in Accounting, Finance, or a related field.
- 5+ years of accounting experience, including nonprofit grant accounting.
- Knowledge of fund accounting and grant compliance requirements.
- Experience with grant billing, reporting, and closeout activities.
- Proficiency with accounting systems and advanced spreadsheet applications.
- Strong attention to detail, organizational skills, and ability to manage multiple deadlines.
- Effective communication and collaboration skills.
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