Senior Grants Accountant

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About the Company

Our client is a well-established nonprofit community development organization serving the East Bay for more than 60 years. The organization is dedicated to advancing economic opportunity, housing stability, education, workforce development, and community well-being for individuals and families across the region. Through a combination of social services, affordable housing initiatives, neighborhood development, and community-based programs, the organization supports thousands of residents annually and continues to expand its impact throughout the East Bay.

With a mission-driven culture and a long history of community investment, the organization partners with local stakeholders to create sustainable opportunities that strengthen neighborhoods, improve quality of life, and promote long-term economic mobility.

Position Summary

The Senior Grants Accountant plays a key role in ensuring responsible stewardship of grant funding, supporting program success, and maintaining compliance with funder and regulatory requirements.

Essential Duties & Responsibilities

Grants Billing & Invoicing

• Prepare and submit accurate, timely invoices in accordance with grant and contract agreements.
• Track billing schedules and maintain detailed records of invoices, payments, and outstanding receivables.
• Support month-end and year-end close processes, including grant revenue recognition.
• Partner with program staff to ensure deliverables and reporting requirements are met to enable timely billing.
• Follow up with funders on outstanding receivables while maintaining positive relationships.

Compliance & Stewardship

• Ensure compliance with federal, state, and local regulations, including Uniform Guidance (2 CFR Part 200) and funder-specific requirements.
• Monitor grant expenditures to ensure alignment with approved budgets and allowable cost principles.
• Lead grant closeout processes, including reconciliations, final invoicing, and financial reporting.
• Facilitate regular grant review meetings with program teams to support compliance and financial clarity.
• Prepare and review general ledger entries, including payroll allocations, ensuring effort reporting aligns with funding requirements.

Recordkeeping & Documentation

• Maintain complete, organized grant files, including agreements, amendments, reports, and supporting documentation.
• Track and document cost-sharing or matching contributions to ensure commitments are met and properly recorded.

Financial Management & Allocations

• Prepare journal entries to allocate or reclassify expenses across grants and funding sources.
• Monitor administrative and indirect costs to ensure compliance with funding restrictions and allowable limits.
• Support the accurate allocation of shared costs, including staffing and operational expenses.

Audit & Funder Review Support

• Prepare audit schedules and provide supporting documentation for annual financial and single audits.
• Respond to auditor and funder inquiries in a timely and professional manner.
• Assist with preparation for funder monitoring visits and implement recommended improvements.

Budget Monitoring & Reporting

• Collaborate with program managers to develop, monitor, and manage grant budgets.
• Prepare monthly financial reports comparing actual expenditures and revenue to budget.
• Identify and address variances, including unallowable or misclassified costs.
• Independently manage pre-award and post-award financial activities, ensuring compliance and financial accuracy.
• Partner with finance leadership and program teams to track and update staffing allocations impacting grant budgets.
• Support routine and ad hoc financial reporting and analysis for leadership and funders.
• Maintain and update FTE tracking to reflect grant funding, proposals, budget revisions, and staffing changes.
• Serve as backup support for grant accounting functions during absences or periods of increased workload to ensure continuity of operations and compliance.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.
• 5+ years of accounting experience, including nonprofit grant accounting.
• Knowledge of fund accounting and grant compliance requirements.
• Experience with grant billing, reporting, and closeout activities.
• Proficiency with accounting systems and advanced spreadsheet applications.
• Strong attention to detail, organizational skills, and ability to manage multiple deadlines.
• Effective communication and collaboration skills.

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